23-1663A RFP for Providing Inmate Communication Services #14494

Sealed proposals will be accepted by the Board of Supervisors of Harrison County, Mississippi, at the Board Meeting Room in the First Judicial District Courthouse in Gulfport, Mississippi, until the hour of 9:00 o’clock A.M. on FRIDAY, DECEMBER 22, 2023 for “Providing Inmate Communication Services to the Harrison County Jail Facilities” All prospective bidders may obtain a Specification Package with all requirements by contacting the Harrison County Purchasing Department at 228-865-4028, located in the First Judicial District Courthouse at 1801 23rd Ave, Gulfport, Mississippi between the hours of 8:00 AM and 5:00 PM.

A Pre-Proposal Conference and site visit will be held at the Harrison County Adult Detention Center, 10451 Larkin Smith Drive, Gulfport, Mississippi, 39503. The date of the conference will be TUESDAY, NOVEMBER 28, 2023, TIME TBD.

All proposals must be on file with the Clerk of the Board prior to the opening time as stated above. All proposals must be sealed and clearly marked on the outside of the envelope as indicated “Providing Inmate Communication Services to the Harrison County Jail Facilities to be opened on DECEMBER 15, 2023”. Envelopes not so marked are submitted at the risk of the prospective Vendor and the County assumes no responsibility for the premature opening of same by any County employee. Proposals sent through the U.S. Mail are done so at the risk of the Prospective Vendor and should be addressed to the Harrison County Board of Supervisors, in care of the Chancery Clerk’s Office, Post Office Drawer CC Gulfport, Mississippi, 39502. The County is NOT responsible for proposals that arrive in the mail after the designated opening time. Proposals may be delivered in person to the Harrison County Purchasing Department in the First Judicial District Courthouse located at 1801 23rd Ave, Gulfport, Mississippi until 5:00 p.m. on WEDNESDAY, DECEMBER 13, 2023 or the Board of Supervisor’s meeting room at the First Judicial District Courthouse in Gulfport, Mississippi on THURSDAY, DECEMBER 14, 2023 prior to the opening time as listed above. If the agency is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure prevents the opening of bids at the advertised date and time, all bids received shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time. The new date and time of the bid opening, as determined in accordance with this paragraph, shall not be advertised, and all Vendors/Contractors, upon submission of a bid proposal, shall be deemed to have knowledge of and shall have agreed to the provisions of this paragraph. Bids shall be received by the agency until the new date and time of the bid opening as set forth herein. The agency shall not be held responsible for the receipt of any bids for which the delivery was attempted and failed due to the closure of the agency as a result of a Force Majeure Event. Each Vendor/Contractor shall be required to ensure the delivery and receipt of its bid by the agency prior to the new date and time of the bid opening. The Owner expressly reserves the right to accept or reject any or all bids or any part of any or all bids based on a best bid determination. If the Bid documents request separate bids on phases or items of a project, the Owner reserves the right to accept or reject any or all bids or any part of any or all bids based on a best bid determination on each phase or item for which a separate bid is requested. Proposals may be held by the Board of Supervisors for a period not to exceed sixty (60) days from the date of submittal for the purpose of reviewing the proposals and investigating the qualifications of proposal submitters, prior to awarding of the Contract. The Board of Supervisor’s or designated representatives will meet at the time and in the place stated first above in this Notice and will then and there open, read aloud, consider and take such action as the Board may then determine on proposals received in accordance with this Notice.

The Board reserves the right to reject any and all proposals and to waive informalities.

By Order of the Harrison County Board of Supervisors adopted on the 11th day of September, 2023.

John McAdams, Clerk
Board of Supervisors

Publication Dates: November 1, 2023 and November 8, 2023