24-3369 RFP for LED Sports Lighting - Isaiah Fredericks Community Center Ball Fields #15881

The Harrison County Board of Supervisors (the “County” or “Owner”), Gulfport, Mississippi, will receive by “Sealed” Submission Request for Proposals (RFP) for:

“LED SPORTS LIGHTING”

ISAIAH FREDERICKS COMMUNTY CENTER BALL FIELDS GULFPORT, MS

(Lighting and Installation with Option to Lease ONLY)

The Board of Supervisors of Harrison County, Mississippi, will receive Sealed Proposals at the Board Conference Room in the First Judicial District Courthouse located at 1801 23rd Avenue, Gulfport, Mississippi, until the hour of 10:00 o’clock A.M. on THURSDAY, JUNE 6, 2024 to provide RFP for “LED SPORTS LIGHTING” AT ISAIAH FREDERICKS COMMUNITY CENTER BALL FIELDS”.

The Request for Proposals documents may be viewed or downloaded at WWW.HARRISONCOUNTYBIDS.COM. Information is also available at the Harrison County Purchasing Department, 1801 23rd Ave., Gulfport, MS 39501, or by calling (228) 865-4028, or by email to Judy Williams, jswilliams@co.harrison.ms.us.

“Hard Copy, Printed and Sealed Submissions.” Firms, institutions, and individuals interested in providing these services may so indicate by furnishing the Harrison County Board of Supervisors one (1) Original, five (5) copies (clearly identified), and one (1) USB Flash Drives of the firm’s/institution’s/individual’s proposal.

“ALL Sealed Submissions” must be on file with the Clerk of the Board prior to the opening date and time as stated above. All submissions must be sealed and clearly marked on the outside of the envelope as indicated “LED SPORTS LIGHTING AT ISAIAH FREDERICKS COMMUNITY CENTER BALL FIELDS”, GULFPORT, MS WITH A TEN (10) YEAR LEASE OPTION OR PURCHASING, to be

opened THURSDAY, JUNE 6, 2024”. Envelopes not so marked are submitted at the risk of the prospective firm/institution/individual and the County assumes no responsibility for the premature opening of same by any County employee. “Sealed Submissions” sent through the U.S. Mail are done so at the risk of the Prospective Vendor and should be addressed to the Harrison County Board of Supervisors, in care of the Chancery Clerks Office, Post Office Drawer CC, Gulfport, Mississippi, 39502 or 1801 23rd Avenue, Gulfport, Mississippi 39501. The County is NOT responsible for Sealed Submissions that arrive in the mail after the designated opening time. Sealed Submissions may be delivered in person to the Harrison County Chancery Clerk’s Office in the First Judicial District Courthouse located at 1801 23rd Avenue, Gulfport, Mississippi until 5:00 P.M., WEDNESDAY, JUNE 5, 2024, or in the Board of Supervisor’s conference room at the First Judicial District Courthouse in Gulfport, Mississippi, on THURSDAY, JUNE 6, 2024, prior to the opening time as listed above.

“Electronic Submissions” will not be accepted due to number of copies are being required.

If the agency is closed for any reason, including but not limited to: acts of God, strikes, lockouts, riots, acts of war, epidemics, governmental regulations superimposed after the fact, fire, earthquakes, floods, or other natural disasters (the “Force Majeure Events”), which closure prevents the opening of proposals at the advertised date and time, all proposals received shall be publicly opened and read aloud on the next business day that the agency shall be open and at the previously advertised time. The new date and time of the proposal opening, as determined in accordance with this paragraph, shall not be advertised, and all Vendors/Vendors, upon submission of a proposal, shall be deemed to have knowledge of and shall have agreed to the provisions of this paragraph. Proposals shall be received by the agency until the new date and time of the proposal opening as set forth herein. The agency shall not be held responsible for the receipt of any proposals for which the delivery was attempted and failed due to the closure of the agency as a result of a Force Majeure Event. Each Vendor/Vendor shall be required to ensure the delivery and receipt of its proposals by the agency prior to the new date and time of the proposal opening.

The Board of Supervisors expressly reserves the right to accept or reject any or all proposals or any part of any or all proposals based on a lowest and best proposal determination.   If the proposal documents request separate proposals on phases or items of a project, the Board of Supervisors reserves the right to accept or reject any or all proposals or any part of any or all proposals based on a lowest and best proposal determination on each phase or item for which a separate proposal is requested. The Board of Supervisors reserves the right to waive informalities.

The Harrison County Board of Supervisors will neither pay for any information herein requested nor be responsible for any costs incurred by the proposer. All proposals shall become the property of Harrison County Board of Supervisors upon submission. The Harrison County Board of Supervisors reserves the right to negotiate final price subsequent to the submission of proposals from the selected qualified Vendors.

Proposals may be held by the Board of Supervisors for a period not to exceed ninety (90) days from the date of submittal for the purpose of reviewing the proposals and investigating the qualifications of proposal submitters, prior to awarding of the Contract.

By Order of the Harrison County Board of Supervisors adopted on the 13TH  day of May, 2024.

Angela Thrash, Clerk
Board of Supervisors

Publication Dates:
Friday, May 17, 2024
Friday, May 24, 2024